Description Seeking full time administrative assistant to join their team. Responsibilities include data entry, customer service, filing, preparing and scanning of documents. You must be able to communicate by phone and email and be proficient in Excel and Word.
-Manage and maintain the managers schedule.
-Schedule meetings on appropriate employee calendars.
-Screen incoming calls and handle routine matters or transfer to appropriate individuals.
-Open, sort, and distribute incoming correspondence hard copy and digital.
-Read and analyze incoming emails, memos, submissions and reports, determine their significance, and take action as appropriate.
-Assemble and process expense reports.
-Draft documents, edit emails and communicate for the department (i.e. internal site, newsletters, and other forms of communication).
-Prepare and distribute agendas for department meetings.
-File and retrieve corporate documents, records and reports.
-Create weekly and monthly reports and perform basic analysis for reports.
-Assist with other administrative duties company wide, which may include receptionist responsibilities. Requirements -Positive attitude, professional demeanor, tactful and ethical.
-Strong work ethic and high-energy level.
-Superb organization and excellent prioritization skills.
-Accurate analytical skills with attention to detail.
-Exceptional verbal and written communication skills.
-Proficient computer skills in Word, Excel, and PowerPoint and typing skills.
-Able to exercise discretion and judgment with sensitive and confidential matters.
-Work well with changing priorities.
-Able to interact with individuals at all levels.
-Available for occasional overtime as needed. OfficeTeam is the world’s leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries’ skills and match them with the needs of top employers in their area.
Apply for this job now or contact us today at 888.981.6731 for additional information.
All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.